Shipping goods via air freight requires various documents to comply with regulations and facilitate smooth logistics. The key documents include
Air Waybill (AWB)
The Air Waybill (AWB) is the primary document for air freight shipments. It is issued by the airline or freight forwarder and contains critical information such as:
- Shipper’s details
- Consignee’s details
- Cargo description (type, weight, volume)
- Shipping route
- Freight terms
Tip: There are two types of AWB – Master AWB (MAWB) issued by the airline and House AWB (HAWB) issued by the freight forwarder.
Commercial Invoice
This document serves as proof of the sale and contains pricing details for the goods being shipped. It is required for customs clearance and must include:
- Full product descriptions (name, quantity, unit price, and total value)
- Shipper and consignee details
- Country of origin and destination
Tip: Ensure the invoice values match the customs declaration to avoid clearance delays.
Packing List
A Packing List provides detailed information about how the goods are packed, including:
- Box or pallet dimensions and weight
- Number of items per package
- Packaging type (e.g., cartons, wooden pallets)
Tip: Ensure the packing list accurately reflects the shipment to prevent customs clearance issues.
Certificate of Origin (CO)
The Certificate of Origin (CO) states the country where the goods were manufactured. It helps determine applicable import duties based on free trade agreements (FTA).
Tip: Check whether the destination country requires a CO and obtain it from the Chamber of Commerce or relevant authority.
Import/Export License
Certain products, such as hazardous materials, food, or regulated items, may require special import or export licenses issued by government authorities.
Tip: Verify country-specific regulations before shipping restricted goods.
Additional Documents Depending on Cargo Type
Depending on the nature of the goods and the destination country’s regulations, additional documents may be required, such as:
- MSDS (Material Safety Data Sheet): Required for hazardous materials or chemicals
- Insurance Certificate: Proof of cargo insurance coverage
- Phytosanitary Certificate: Required for agricultural products
- FDA Certificate: Necessary for medical products shipped to the U.S.
Summary
Air freight shipping is a fast and efficient method, but it requires proper documentation to avoid customs delays. The most important documents include:
- Air Waybill (AWB)
- Commercial Invoice
- Packing List
- Certificate of Origin (CO)
- Import/Export License (if required)
Need professional air freight services?
Choose a reliable air freight provider for expert guidance on documentation and customs procedures. Contact us today